Privacy Policy
1. Why do we process your personal data ?
1.1. Dissemination and collection of information and file processing
1.1.1 Answering questions via the contact form
We process personal data to ensure the security (of information) and proper functioning of our organisation.
| What personal data ? | How did we obtain this data ? | For how long ? | With whom are these data shared ? |
| Identification data, contact data and data relating to the request, information or order | Directly from the person(s) concerned OR indirectly from one or more other person(s) | 3 years after the last contact | Subcontractors maintaining our ICT infrastructure, if their work requires it |
Indirectly from one or more other person(s): in some cases, we receive a request relating to someone else and this means that we may therefore have personal data from one or more other person(s).
1.1.2. Processing an order
We process these personal data to ensure the security (of the information) and proper functioning of our organisation.
| What personal data ? | How did we obtain this data ? | For how long ? | With whom are these data shared ? |
| Identification data, contact data and data relating to the request, information or order | Directly from the person(s) concerned OR indirectly from one or more other person(s) | 3 years after the last contact | Subcontractors maintaining our ICT infrastructure, if their work requires it |
Indirectly from one or more other person(s): in some cases, we receive a request relating to someone else and this means that we may therefore have personal data from one or more other person(s).
1.1.3. Exercise of data subjects’ rights in relation to processing by the Museum of Medicine
We process personal data because we need it to carry out our legally defined tasks.
| What personal data ? | How did we obtain this data ? | For how long ? | With whom are these data shared ? |
| Identification data, contact data and data relating to the enquiry, information or order | Directly from the person concerned | 1 year after the file is closed | Subcontractors taking care of our ICT infrastructure, if necessary for them |
1.2. Management of the organisation
1.2.1. Website
When you visit our website, we process certain personal data such as IP addresses and cookies to ensure the proper functioning and security of our website.
The processing of personal data obtained in this way is based on our legitimate interest in the security and proper functioning of our website and on your consent to the analysis of the use of our website. Except for necessary cookies, we always ask for your consent. Below is an overview of the cookies used on our website.
Cookies
A cookie is a small text file that can be stored on your computer when you visit websites. A text file stores information, such as your choice of language for a website. When you visit the website again later, this cookie is sent back to the website in question. This way, the website recognises your browser and can, for example, remember your choice of language.
Cookies also generally have an expiry date. For example, some cookies are deleted automatically when you close your browser (so-called session cookies), while others remain on your computer for longer, sometimes even until you delete them manually (so-called permanent cookies).
Why do we use cookies?
The Museum of Medicine, which operates this website, uses three types of cookies at https://www.museemedecine.be/:
- essential cookies ;
- functional cookies ;
- analytical cookies.
To manage the content of its website, the Museum of Medicine places essential and functional cookies. These cookies are necessary for the proper functioning of this website. It is not possible to refuse these cookies if you wish to visit our website.
Museum of Medicine also uses measurement tools for analytical purposes. This analytical tool installs cookies that we use to quantify visits (traffic) to the website. In particular, this allows us to know how often a particular page has been read. We only use this information to improve the content of our website or as the basis for a new campaign on a particular topic for which there is a lot of interest. The use of these cookies for analysis purposes requires your prior consent. These cookies are therefore installed on your device only with your consent.
List of essential and functional cookies
You can reject the cookies listed below when browsing our website.
| Name | Expiry date | Purpose |
| axeptio_cookies | 12 months | Axeptio. Contains all visitor consent information such as the date, their unique anonymous identifier and whether they have already given consent. |
| axeptio_all_vendors | 12 months | Axeptio. Contains the list of all cookies specified in the Axeptio widget. |
| axeptio_authorised_resellers | 12 months | Axeptio. Contains the list of cookies accepted by the visitor. |
| wp-settings-time-# wp-settings-# |
12 months | WordPress. Customises the WordPress administration interface and the site-wide interface. |
| wordpress_test_cookie | Session | WordPress. Checks whether cookies can be installed. |
| wordpress_logged_in_# | Session | WordPress. Once you are logged in, WordPress installs this cookie to indicate that you are logged in and who you are. |
| temp_cp_id_# | 24 hours | WordPress. Collects the display of internal information via banners. |
| Cp-Impression-Added-Forcp_id_* | 30 days | ConvertPlus. Records whether a message has been rejected. |
| _GRECAPTCHA | 179 days | Google. This cookie is used to distinguish humans from robots and limit fraudulent or unwanted contact forms. |
List of analytical cookies
You can reject the cookies listed below if you want to browse our website.
| Name | Expiry date | Purpose |
| ga | 13 months | Google Analytics. Differentiate between unique users by assigning a randomly generated number as a customer identifier. |
| _gat | 1 minute | Google Analytics. Reduce the number of requests. |
| _gid | 24 hours | Google Analytics. Store and update a unique value for each page visited. |
How can I see which cookies are installed on my device and how can I delete them?
If you want to know which cookies are installed on your device or if you want to delete them, you can use a setting in your browser. More information on how to do this can be found in the links below.
| Firefox | Chrome | Safari | Internet Explorer |
| Firefox | Chrome | Safari | Internet Explorer |
| Firefox (mobile) | Chrome (mobile) | Safari (mobile) | Microsoft Edge |
Are you using another browser? Check that the procedure for your browser is included on the website allaboutcookies.org/how-to-manage-cookies. This site is only available in English.
1.2.2. External links
The Museum of Medicine website lists external links to document certain information. Activation of these links is the responsibility of the user. However, we recommend that you consult the privacy statement and cookie policy of the site in question.
1.2.3. Newsletter
We process this personal data to ensure the security (of information) and proper functioning of our organisation.
| What personal data | How did we obtain this data ? | For how long ? | With whom are these data shared ? |
| Identification and contact details | Directly from the data subject | Until consent is withdrawn | Subcontractors providing our ICT infrastructure, if their intervention requires it |
Subject to your prior express consent, we are authorised to send you newsletters by e-mail. However, if you no longer wish to receive our newsletters, you may unsubscribe at any time using the unsubscribe option provided.
2. What your rights are and how to exercise them
If you have a complaint, question or concern about how we use your personal data, please contact us.
Museum of Medicine
Route de Lennik 808
BE-1070 BRUSSELS (ANDERLECHT)
museemed@erasme.ulb.ac.be
If you contact us to exercise your rights, we will reply to you within 1 month. Exceptionally, this period may be extended (to a maximum of 3 months), but we will inform you of the reason for this within 1 month. Whether or not you can exercise your rights depends on the processing and the legal basis.
Always make sure you clearly state which right you want to exercise and how you want to receive the information (e.g. by e-mail, by post, orally, etc.). Please note that we may require additional information in some cases. We want to make sure we are helping the right person.
2.1. Right of access
You have the right to ask us about the personal data we hold about you. We can provide you with a copy free of charge, but this is not possible for all documents. We also want to respect the rights and freedoms of others.
2.2. Right of rectification
Do you think your data is incorrect or out of date? You have the right to ask us to correct it.
2.3. Right to object
You have the right to ask us to stop processing your personal data.
2.4. Right to restrict processing
You can ask us to restrict the processing of your personal data, for example when we verify the accuracy of your personal data.
2.5. Right to be forgotten or deleted
You have the right to ask us to delete your personal data. However, if we are required by law to retain certain personal data, we cannot comply with this request.
2.6. Right to withdraw your consent
Where the processing of personal data is based on your consent, this consent may be withdrawn.
2.7. Right to lodge a complaint with the supervisory authority
If you believe that the processing of your personal data is in breach of the European Data Protection Regulation, you have the right to lodge a complaint with a supervisory authority.
Data Protection Authority
Rue de la Presse 35
1000 Brussels
3. Scope of the privacy policy
Unless otherwise indicated, this privacy policy is intended to apply to all Museum of Medicine websites, applications, tools, etc. and to all services we offer and to which it is explicitly referred.
Please note that our privacy policy may change over time. Any change is then immediately applicable as soon as it is published. Therefore, we invite you to consult it regularly.
Except when required by law or when the disclosure of your data is necessary to process your request or perform our tasks as described in section 3 (disclosure to public authorities, disclosure to our subcontractors, etc.), we do not disclose your data to other entities. Moreover, when we disclose your data to other entities, we always ensure that we disclose only the personal data strictly necessary to achieve the purpose of processing that concerns you.